Accounts Payable Supervisor

Cheltenham

Required to start as soon as possible after successful interview.

Salary scale: 11 to 14 - £25,979 - £27,334 FTE (equivalent to £21,064 - £22,163 actual salary)

This is an ideal role for a positive, personable, energetic person with excellent organisational and administrative skills including the ability to work to deadlines and flexibility to take on new tasks as they arise.

Ofsted assessed Balcarras in 2005, 2009 and 2014 as ‘Outstanding’ in every category, the High School Leckhampton in 2024 as ‘Outstanding’ in every category and Winchcombe School ‘Good’ in every category in 2022.

Please see the Applicant Pack for further information including a Job Description on the Balcarras Trust website.

Application

Please click on Apply Now to complete an online application form.

To apply, please send completed application forms via the email address to the right of this advert.

Interviews will be on a rolling basis as and when suitable candidates apply.

Interested applicants are advised to apply straight away.

For further information about the post, please contact the school at the email address to the right of this advert.

The  Balcarras Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  This role will involve regulated activity with children. We particularly welcome applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. Please also read the Recruitment Selection and Disclosure Policy within “How to apply” which includes our policy on recruiting ex-offenders. All posts are subject to an enhanced DBS check and receipt of two satisfactory references.

Accounts Payable Supervisor - General Job Description

JOB TITLE:   Accounts Payable Supervisor  (based at primarily Balcarras School but some travel to other trust schools may be required)

HOURS: 30 hours per week year round

RESPONSIBLE TO:  Chief Financial Officer, The Balcarras Trust

GRADE: Salary scale: 11 to 14 - £25,979 - £27,334 FTE (equivalent to £21,064 - £22,163 actual salary)

GENERAL INFORMATION:

The Balcarras Trust  is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.

MAIN PURPOSE:

This is an ideal role for a positive, personable, energetic person with excellent organisational and administrative skills including the ability to work to deadlines and flexibility to take on new tasks as they arise

This is a part time role, for 30 hours a week, on a year round basis. The holiday entitlement is 25 days plus bank holidays.

Main Duties

Description

Process orders for all schools

Þ Work with internal users to help them to raise their own requisitions.
Þ Assist internal users with coding questions.
Þ Send orders to suppliers (electronically).
Þ Monitor outstanding orders.      

Process invoices for all schools 

Þ Match invoices against orders and goods received notes (where appropriate).
Þ Identify prepayments or fixed asset purchases.
Þ Work with online portals and the Amazon account.

Reconcile supplier statements

Þ Monitor supplier statements monthly, and take action to resolve older outstanding queries.

Generate suggested payment runs

Þ Work with the Finance Analyst to generate suggested payment runs on a weekly basis.

Parental Income and Trips (Winchcombe School)

Þ Manage the parent payment system for trips/canteen etc for Winchcombe school (after a period of training)

Accounts Payable Supervisor - Person Specification

We’re looking for a friendly, organised person with a real ‘can do’ attitude and a passion for doing a great job. The role will offer a variety of tasks and responsibilities – making a flexible/adaptable approach to your work essential.

We are looking for these skills:
Þ Experience of working in an accounts payable function in a medium sized organization (no specific education sector experience is needed).
Þ Experience of working with supplier portals.
Þ Experience of working with finance systems. No specific experience of Iris Financials needed.
Þ Intermediate level Excel skills – working with tables, and lookups.

Salary: £21,064 - £22,163 actual salary

Hours Per Week: 30 hours per week, all year round

To Apply simply click the 'Apply Now' button below and complete the online form including attaching an up-to-date CV.